The AP Invoice record will allow you to enter both a 'Document Date' and a 'GL Date' when performing an AP Invoice entry. This feature will likely only be necessary to use in certain scenarios.
Document Date vs. GL Date
When a new AP Invoice is created, the 'Document Date' and 'GL Date' values will both be automatically set to the current date.
Document Date
This value represents the date that appears on the AP Invoice you have received from a Vendor. By default, the 'GL Date' value will be set to match the 'Document Date' value unless manually changed. This means that for the majority of your AP Invoices, the 'Document Date' and 'GL Date' will be identical.
- Note: The 'Due Date' value will be based off of the 'Document Date' value and not the 'GL Date' value.
GL Date
This value represents the date when the AP Invoice will be posted to your General Ledger. When the 'Document Date' value is set, the 'GL Date' value will be set to the same date. This value can then be manually changed to update the date in which the AP Invoice will be posted to your General Ledger.
- Note: When this date is different than the Document Date, an orange exclamation point
will appear, bringing attention to the fact that there is a difference between the two dates.
Using the 'GL Date' will be particularly useful when AP Invoices are received after Period Close. The 'Document Date' value can be set in the closed period while the 'GL Date' value can be set in the current, open period.