The Actual vs Theoretical Analysis compares the theoretical cost of certain inventory items or categories against actual data, in terms of both quantities and dollar amounts. The user can drill down into the transactions that make up the numbers and view summary information by category for a Controllable Cost of Goods approach to analysis. 

Overall, this report provides a deeper dive into the quantity and cost of each menu item to find solutions to limit the biggest item variances. For more information, see Troubleshooting Variances in an AvT Report. To watch a video explaining the benefit of running the AvT Analysis report for your organization, view Tip #5 of R365's 'Back to School' Tips & Tricks.

Important Note: The Actual vs Theoretical Analysis is not intended to tie back perfectly to Inventory Count/Financials. This report uses one static unit cost for an item for the period, rounds recipe conversions, and does not include any purchases made outside of the AP module, such as paid outs. The main purpose of this report is to provide quantities and approximate costs of each item so that the largest variances can be addressed and reduced. 

Article Topics

• Navigation
• Report Parameters
• Report Columns
• Email, Export, or Print the Report

Navigation

1. In the Reports section of the left navigation pane, select My Reports.
   The My Reports screen appears.
2. At the top of the My Reports screen, select Purch. & Inv.
   The screen generates a list of reports in alphabetical order.
3. Locate the Actual vs Theoretical Analysis.
4. Select Customize to adjust the report parameters and run the report.

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Report Parameters

	Field	Description
1	From Count	Starting inventory count from which to pull data. The From Count and To Count selections create a date range for the generated report displays data.
2	To Count	Ending inventory count from which to pull data. The From Count and To Count selections create a date range for the generated report displays data.
3	Key Items Only	If Yes is selected, the report includes key items only. If No is selected, the report includes all items.
4	Show Unapproved	If Yes is selected, the report includes data from unapproved transactions. If No is selected, the report only accounts for approved transactions. Note: Yes is selected by default. This facilitates accounting staff, allowing them to close the period at their discretion, but operations can continue to run vital reports in real time without waiting for all transactions to be approved.
5	Count Time	Time of day from which transactions are pulled. Options include: Beginning of Day - Uses transactions from the DAY OF the From Count to the day BEFORE the To Count. Example: If Count From is set to 02/10/YY and Count To is set to 02/17/YY, the report uses transactions from 02/10/YY to 02/16/YY. End of Day - Uses data from the day AFTER the From Count through the DAY OF the To Count. Example: If Count From is set to 02/10/YY and Count To is set to 02/17/YY, the report uses transactions from 02/11/YY to 02/17/YY.
6	Item Category 1, 2, 3	Filters the items that appear in the report by the selected item categories.
7	Subtotal By	Sorts and subtotals item categories. Recommended: Categories 1+2.
8	Show % of Sales	If Yes is selected, the Actual %, Theo %, and Variance % columns appear in the report. If No is selected, the report does not display these three columns.
9	Sales Account	Filters the report to show data for selected sales accounts.
10	Subtotal By Category	If Summary is selected, the report displays amounts by category. If Details is selected, the report displays amounts by category and by item.
11	Efficiency Calculation (Waste)	Users can choose whether to include or exclude waste in percentage calculations.
12	Efficiency Calculation (Donations)	Users can choose whether to include or exclude donations in percentage calculations.
13	Actual Usage Dollar	Determines whether item costs are based on the: Transaction Cost - A weighted average of costs across all invoices in the date range. Unit Cost - Pulls the item's current inventory cost from the Item record as of the time the report was generated. End Count Cost - Pulls the cost of all items from the ending inventory count used for this report.
14	Waste Calculations	Shows or hides inventory that was documented in the waste count.
15	Donation Calculations	Shows or hides inventory that was documented in the donation count.
16	Items to Display	If Counted Only is selected, the report shows only inventory count items. If All Items is selected, all purchased items are included in the report.
17	Calculate Based On	Enables the user to select whether to calculate the report based on the default  Inventory UofM 1 or the item's Reporting U of M.
18	View options	Provides the user with options to select, save, edit, or delete a report view. For more information about these controls, see My Reports: Using My Reports.
19	Run	Generates the report. The green arrow button opens a drop-down from which users can Export, Email, or Print the report.

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Report Columns

The header displays the following information:

• Begin Inventory - First inventory count included in the report.
• End Inventory - Final inventory account included in the report.
• Net Sales - Total net sales for all items in the report.

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Email, Export, or Print the Report

This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.

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