The Receiving by Purchased Item Report displays all the items received by a certain Location over a period of time. This report can be helpful in seeing the information tied to a Purchased Item sorted by Item Categories.


To learn more about the added value of this report, view Tip #2 of R365's Back to School Tips & Tricks.


Note: This report now includes commissary transactions.


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  1. In the Reports section of the left navigation pane, select My Reports.
    The My Reports screen appears.
  2. At the top of the My Reports screen, select Purch. & Inv..
    The screen generates a list of reports in alphabetical order.
  3. Locate the Receiving by Purchased Item report.
  4. Select Customize to adjust the report parameters and run the report.



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Report Parameters



1) Filter By - A listing of Location categories

2) Filter - A listing of all Locations from the selected Location category

3) From Date - The beginning date for the report 

4) To Date - The end date for the report 

5) Detail Level - This option will show the information in a detailed or summarized fashion

6) Key Items Only - This option has the report ran for either only the key items flagged in inventory or for all items

7) Vendor - This drop-down allows a User to select one or more specific Vendors to view

8) Account - This drop-down allows a User to select one or more Vendor Accounts to view

9) Item - This drop-down allows a User to select one or more Items to view

10) Vendor Item Number - A number that can be manually entered into the Item record. Typing in this number can narrow in on one specific item

11) Item Category - These categories can help filter through types of items

12) Expand All - This option will either expand or collapse Item Categories

13) UofM - This option allows a User to run the report based on the transaction or inventory UofMs

14) Transfers - This option includes or excludes transfer items in this report

15) Run Button - Runs the report. Users can also send, export, or print the report directly from this button by clicking the down arrow portion and selecting the desired action. Click here to learn more about this functionality 


Click here to learn more about Report Views and their added functionality.


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Report Columns


1) Category 1, 2, 3 - The breakdown of Item Categories. These can be pre-selected in the report parameters

2) Item - The name of the item received from the Vendor

3) Location - The Location that received the item

4) Transaction # - The invoice number associated the transaction 

5) GL Account # - The GL Account number associated with the transaction

6) Vendor Name - The name of the Vendor

7) Transaction Date - The date on the invoice

8) Purchase Unit - The Unit of Measure associated with the item

9) Quantity - The amount of the item that was received

10) Amount Each - The price of each item

11) Ext. Price - The Extended Price. This is the unit price multiplied (#10) by the number of the items that were purchased (#9) 


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Email, Export, or Print the Report



This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.



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