The Payment Disbursements Export uses previous check run information to display the payments made and the details attached to those payments. This export is beneficial in reviewing information tied to check runs and saving this information for personal records.
Navigation
To navigate to the Payment Disbursements Export, click 'My Reports' under 'Reports' in the left pane and select 'Banking' in the top header of the reporting window. Once opened, a listing of reports will be shown.
Find 'Payment Disbursements Export' and select 'Customize' next to the report. This will open up the Report Parameters that can be used to define your export.
Report Parameters
1) Check Run - A listing of all check runs
2) Download Button - Downloads the report
Click here to learn more about Report Views and their added functionality.
Report Columns
A) Financial Institution ID - The ID number associated with the bank
B) Bank Account Type - The type of bank account used (Checking, ZBA (Zero Balance Account), or Savings)
C) Bank Routing Number - The routing number for the bank account used
D) Bank Account Number - The account number for the bank account used
E) Bank Account ID - The ID number associated with the bank account
F) Bank Account Name - The name of the bank used
G) GL Account Name- The name of the bank account used
H) Legal Entity Name - The Legal Entity that owns this bank account
I) Legal Entity ID - The number associated with the Legal Entity ID
J) Legal Entity Tax ID - The Tax ID associated with the Legal Entity
K) File Date - The date this payment was issued
L) Transaction ID - The date and time this report was ran
M) Amount - The amount paid
N) Location ID - The ID number associated with the restaurant Location that made this payment
O) Location Name - The name of the restaurant Location that made this payment
P) Invoice Numbers - The invoice numbers associated with this payment
Q) Invoice Dates - The dates on these invoices
R) Invoice Amounts -The amounts on the invoices
S) Invoice Totals - The total amount from all invoices
T) Invoice Descriptions - These descriptions include the transaction type, the Vendor name, and the invoice number
U) Invoice Image URL - If an invoice has a hyperlink and is viewable, it will be entered here
V) Check Number - The number of the check used for payment
W) Vendor ID - The ID number associated with the Vendor
X) Vendor Number - The number associated with the Vendor that received the payment
Y) Vendor Name - The name of the Vendor that received the payment
Z) Vendor Address Line 1 - The Vendor's street address
AA) Vendor Address Line 2 - An additional line used for a unit number
AB) Vendor City - The city of the Vendor Location
AC) Vendor State - The state of the Vendor Location
AD) Vendor Zip - The zip code of the Vendor Location
AE) Vendor Email - An email address associated with a Person of Contact at the Vendor Location
AF) Vendor Bank Account Number - The account number for the Vendor's bank account
AG) Vendor Bank Routing Number - The routing number for the Vendor's bank account
AH) Vendor Bank Account Type - The type of bank account the Vendor uses (Checking, ZBA (Zero Balance Account), or Savings)