This is a part of the Smart Ops Release. Click here to learn more about the Smart Ops Release.



The New Commissary module in the Smart Ops Release provides all of the administrative tools needed for Commissary Locations to have more control over their Commissary Items and the Order Guides completed by Ordering Locations. Editable grids make updating a Commissary Item or Order Guide's details quick and easy directly from their respective pages while the quick-add feature makes adding new Commissary Items a breeze.


New Commissary Items can be added and edited from the Catalog page to reflect the current Commissary Setup. Advanced features, such as the ability to toggle on and off an Item or Order Guide's availability, will allow Commissary Admins to build out Order Guides that include seasonal or temporary items without having to create multiple versions of the same Order Guide. 


When Order Guide submission deadlines are approaching, alert notifications can also be set to send out automatically to each Ordering Location's Commissary Entry Users so that they are reminded to complete their orders. Ordering Locations can then complete their Order Guides via the Classic Commissary module.


With enhanced functionality, the New Commissary module of Smart Ops gives Commissary Admins and Managers more control and less hassle.


Important Note for Recipes


If Recipes are added to the Catalog that are not flagged as 'Available in Inventory', they will need to have an Item Cost Account set on the 'Accounts' tab of System Preferences. An error will occur on the Commissary Order if a Cost Account is not set.


Security


The Permissions listed here are associated with the Commissary feature. These Permissions can be added to Custom User Roles or single Users. Learn more about managing Permissions and Custom User Roles here.

 

Commissary Permissions are found in the Permission Tree as follows:

  • Accounts Payable
    • Catalogue

      • Commissary Categories

      • Commissary Items

    • Commissary Order Guides

      • View Commissary Order Guides

      • Edit Commissary Order Guides

      • Create Commissary Order Guides

      • Delete Commissary Order Guides

    • Commissary Order Locations

      • View Commissary Order Locations

      • Edit Commissary Order Locations

      • Create Commissary Order Locations

      • Delete Commissary Order Locations

 

The Permission Access report can be used to determine which User Roles or Users already have these Permissions assigned.

 

Learn more about User Setup and Security here.



Important Note: This feature is used by Commissary Locations. For all Locations/Customers ordering Commissary, they will follow the ordering process used in the Classic Commissary module.


Navigation



Access to all Commissary features is found in Smart Ops. To navigate there, first click 'Smart Operations' in the Classic Experience module selector. This will open Smart Ops in a new tab.



In the left navigation pane, click 'Commissary' and then the desired page to open the New Commissary module.


Commissary Features


The New Commissary module includes three key features. Review the following training articles to learn more about these features: