This article is part of the Workforce Employee Record. 

• For more information on the layout and features for the Employment Info tab within Smart Ops, please refer to the Smart Ops Employee Record: Employment Tab article. 

The Employment tab contains employment information, job and responsibility information, as well as labor settings.

Article Topics

• Employment Info Section
• Jobs Section
  • Active Jobs List 
  • Job History List
• Employment History Section
• Settings Section

Employment Info Section

The 'Employment Info' section contains the employee's hire date, work-provided email address and phone number, primary location, employment type, primary FLSA status, employment status, and payroll ID. 

	Field	Description
	Employee ID	System-generated employee ID used for payroll.
	Hire Date	The date the employee was hired. Note: This field is required, and the Employee Record will not save if this field is blank. Important Note: The date in this field is also used for historical earnings imports. Earnings will not be importable for dates prior to the employee's hire date.
	Employment Type	Full-time or part-time status of the employee. Note:This field is required, and defaults to 'Part-time'.
	Primary FLSA Status	Hourly or salary status of the employee. Note: This field is required, and defaults to 'Nonexempt'.
	Work Email	The email used by the employee for work. This is for informational purposes only.
	Work Phone	The phone used by the employee for work. This is for informational purposes only.
	Primary Location	The Employee's primary/default location. Note: This field is required, and the Employee Record will not save if this field is blank. Note: The 'Primary Location' is the location associated with the 'Primary Job' for the employee. The 'Primary Job' is found on the 'Job' section below.
	Legacy Employee ID	The employee's employee ID used in past payroll systems.
	Legacy Payroll ID	The employee's payroll ID used in past payroll systems.
	Status	The employment status of the employee: Active - The employee is actively employed. Separated - The employee has been separated from all payroll companies and is no longer employed. Note: Selecting 'Separated' will open the employee separation wizard, where the employee can be separated from one or more payroll companies. Leave - The employee is on a leave of absence. Note: This field is required, and the Employee Record will not save if this field is blank.
	Onboarding Manager	Employee assigned to manage the employee's onboarding. Learn more about onboarding an employee to payroll here.
	Exclude from Payroll Export	When checked, indicates that the employee will not be included when hourly earnings are exported from Smart Ops. This option is typically used for salaried employees who have punch data in the POS that is not used for payroll purposes.

Jobs Section

The 'Jobs' section lists all jobs associated with the employee. For each job, the employee's pay rate can be added. To assist in scheduling, the responsibilities and employee rating can be defined for each job listed. Learn about adding and editing jobs here.

• Note: This section will only appear once the Employee Record is saved.
  
  
• Note: If no jobs are added, the employee will be hidden from the Schedule Calendar, and cannot be onboarded to payroll.
  
  
• Note: After adding a job for a new legal entity, it is recommended to update the 'Expected Weekly Hours' section of the Time tab. 

Active Jobs List 

	Field	Description
	+ Add Job	Click to assign a new job to the employee. Learn more about adding and editing jobs here.
	Job History	Click to view historical jobs with effective end dates that have passed.
	Search	Filters the listed jobs for jobs whose names contain the entered text.
	Filter	Click to filter any of the available columns.
	Columns	Click to show or hide specific columns.
	Job	Details for the job assigned to the employee. Click to edit job details. Note: The blue dot indicates that the job is the employee's 'Primary Job'.
	Edit	Click the pencil icon to edit the job details.
	Remove	Click to remove the job from the employee's Employee Record. Hourly jobs will be removed from the Active Job List and placed in the Job History List with an effective end date of 'Today'. Salary jobs can only be removed when the effective start date is in the future or when the employee has not yet received any payroll payments. Removed salary jobs do not appear in the Job History List. Note: The employee's primary job cannot be removed.

Active Jobs List Columns

Job History List

The Job History List shows all jobs that have been assigned to the employee and that have an effective end date in the past. These jobs will not be used for scheduling or payroll. Historical jobs cannot be edited. 

Job History Columns:

Navigation

The Job History List is accessible by clicking on the 'History'  icon in the top-right corner of the Jobs section.

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Employment History Section

The Employment History section displays the employee's hire, separation, and rehire information for a selected legal entity. Learn more about employee separations here. 

	Field	Description
	Legal Entity Selector	Drop-down menu to select the legal entity that separation information is displayed for.
	Payroll Company	Payroll company associated with the selected legal entity.
	Locations	All locations associated with both the employee and the selected legal entity.
	Status	Employee's employment status for the displayed payroll company on the associated date (#5). Hired - Employee was originally hired to the payroll company. Separated - Employee was separated from the payroll company. Rehired - Employee was rehired to the payroll company.
	Date	Date the employee's payroll status was changed to the associated status (#4).
	Type	Separation type.
	Date of Notice	Date employee gave notice for separation.
	Eligible for Rehire	Indicates if the employee is eligible for rehire.
	Notes	User-entered notes regarding the separation.
	(Edit)	Click to edit the separation details.
	(Delete)	Click to delete the row. This option is only displayed for rows with a 'Separated' or 'Rehire' status and where the date is today or a future date. Deleting the row will abort the employee's pending employment status change. Only the row with the date furthest in the future can be deleted.

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Settings Section

The 'Settings' section includes the following employment-related settings:
 

	Field	Description
	Break Waiver	When checked, this is used to help track and pay for Break and Split Shift Violations.
	Exclude Overtime	When checked, this will ensure that the employee does not receive any overtime pay on their timecard for any hours worked beyond the timeframe set for the OT Rule Group(s). If not set, this will default OT to over 40 hours in a week. This helps to not skew labor calculations for scheduling and forecasting, and works in conjunction with Overtime Rule Groups.
	Exclude Labor Hours	When checked, this will exclude labor hours on the employee's timecard. This helps to not skew labor calculations for scheduling and forecasting, and works in conjunction with Overtime Rule Groups.
	Exclude Labor $	When checked, the employee's labor $ will not impact the total labor $ for their corresponding location(s). This helps to not skew labor calculations for scheduling and forecasting, and works in conjunction with Overtime Rule Groups.