This article reviews the I-9 reports on the Workforce Reports page.
I-9 reports are available on the Workforce Reports page when Onboarding I-9s is enabled. The I-9 reports show the status of all I-9s for all associated employees.
Article Topics
- Navigation
- Current & Previous (Expired) Reports
- Workforce Reports Page Summary
- I-9 Report Page Buttons and Fields
Navigation
 | To open the 'Current' or 'Previous (Expired)' I-9 report, navigate to the Workforce Reports page, locate the desired I-9 report in the I-9 section, then click View. |
Current & Previous (Expired) Reports
The federal I-9 form was updated in August of 2023. I-9s generated after the update appear on the 'Current' report. I-9s generated prior to the update appear on the 'Previous (Expired)' I-9 report.
These reports have the same layout and functionality.
Workforce Reports Page Summary
On the Workforce Reports page, each of the I-9 reports has a summary that lists the number of employees in each step of the I-9 process.
| I-9 Step | Description |
| Waiting on Employee | The employee has not completed their portion of the I-9 via the My Pay section of the R365 Mobile App. |
| Review & Sign | The employee has completed and signed their portion of the I-9 and the employer portion is ready to be reviewed and signed. |
| Acknowledge | The employee has declined to use their e-signature and a paper I-9 needs to be completed. The employee and employer portion of the I-9 will be completed at the same time by the employer. |
| Complete | Both the employee and employer section of the I-9 have been completed. |
I-9 Report Page Buttons and Fields
| Button/Field | Description | |
 | Payroll Company Selector | Payroll company associated with the listed I-9s. |
 | Actions Menu | Contains the following actions: Remind all incomplete - The notification functionality is currently disabled. No alerts are sent to employees when clicked. |
 | Start Date | Employee's hire date. |
 | Name | Employee's name and payroll status. |
 | EE Signature Status | Indicates if the employee has electronically signed the I-9. Incomplete - Employee has not completed or declined to electronically sign the I-9. Declined - Employee has declined to electronically sign the I-9. Complete - Employee has electronically signed the I-9. |
 | Admin Status | Indicates if the employer portion of the I-9 is complete. Waiting on worker - The employee portion of the I-9 has not been completed. Review & Sign - The employee portion of the I-9 is complete and ready for employer review. Complete - Both the employee and employer portion of the I-9 are completed. |
 | Remind Button | Indicates that the employee portion of the I-9 is incomplete. Important Note: The notification functionality is currently disabled. No alerts are sent to employees when clicked. |