The AP Capture AI feature uses Optical Character Recognition (OCR) to automate processing of AP invoices or credit memos, saving valuable time and resources. OCR identifies text on an uploaded document and uses the text to automatically complete fields in Documents to Process. If certain fields are filled with incorrect information or if information is missing, users can train the OCR feature by correcting the mapped fields.
The tables below define the field labels and table columns that can be mapped to data on the AP invoice or credit memo.
Article Topics
Field Labels
Field labels assign meaning to individual blocks of text on a document, such as the name of the vendor, addresses, or dates.
| Field | Description |
| buyer_name | Name of the individual or location who placed the order. |
| invoice_date | Date of the invoice. |
| payment_due_date | Date when payment is due. |
| seller_name | Name of the vendor. |
| buyer_address | Address for the individual or location who placed the order. |
| invoice_amount | Amount to be paid for items purchased. |
| invoice_number | Number used to identify the invoice. |
| net_d | Terms of payment, which determine when net payment is due and if any discounts can be applied for early payment. For more information, see Payment Terms. |
| service_charge | Additional charges, such as administrative or processing fees. |
| shipping_charge | Cost of shipping to be paid by the buyer. |
| shipto_address | Address to which purchased items will be delivered. |
| shipto_name | Name of the individual or location who will receive the purchased items. |
| tax_amount | Sales tax to be paid by the buyer. |
Table Columns
Tables are most commonly used to extract line items on an invoice, such as the name, quantity, and cost of the items purchased.
| Column | Description |
| Unit_Of_Measure | Unit of measure for the purchased items, usually by weight or volume, such as gallons (gal), pounds (lb), or kilograms (kg). |
| Description | Description of purchased items. |
| Product_Code | Code used by the vendor to identify the item, such as the SKU or UPC. |
| Quantity | Number of items purchased, for each item type. |
| Item_Name | Name of the vendor item. |
| Line_Amount | Total amount to be paid for each item type (Price x Quantity). |
| Price | Price per unit. |