Add a Location Logo

Your Company Logo can be added to the Location Record to appear on AR Invoices and Statements that you create in R365. Location Logos can be added using the R365 Setup Assistant or on the Location Record itself. Via Setup Assistant  Ope...

Feb 14, 2022 10:34

AR Imports for FlexiBake Overview

FlexiBake AR Transactions can be imported from CSV files to Restaurant365. Imported AR Transactions contain all of the transaction details and are ready for review and approval upon being imported. AR Transactions can be imported as complete Transactio...

Oct 26, 2021 08:17

Sales Item Record

A Sales Item, or a 'Sell Only' Item, is an item you are going to sell to a Customer but are not going to enter in your POS System, such as consulting services or equipment rental. Built out Sales Items can then be added to an AR Invoice and se...

Apr 03, 2023 08:52

Primary Contact

  Contacts can be created on Vendor and Customer Records by clicking the 'Primary Contact' link next to the selector. This will open the Contact form where the Contact can be entered and saved. Contact Form If the Contact was create...

Dec 24, 2020 06:00

AR Credit Memo

The AR Credit Memo is part of Accounts Receivable within the Accounting module of Restaurant365.  They are generally used to apply to AR Invoices (cancel out the invoice) by issuing a Credit to a Customer. To create an AR Credit Memo, hover o...

Dec 21, 2022 14:42

AR Invoice

The AR Invoice is part of Accounts Receivable within the Accounting module of Restaurant365. The AR Invoice is used to generate a professional invoice to provide to customers for services or goods you sell them billed separately from your Point of Sal...

Dec 29, 2022 11:10

AR Payment

AR Payments are used to record the receipt of payment for an AR Invoice. AR Invoices can originate from a number of features in R365, including AR Sales, Commissary, Franchising, and House Account transactions. When you have received payment from a Cus...

Oct 26, 2021 08:25

House Accounts

House Accounts exist in R365 to aid the User in automatically creating AR Invoices for the House Accounts at their Locations. When a House Account Payment Type appears on a Sales Ticket through the POS, the Daily Sales Summary will display that transaction...

Nov 18, 2022 08:43

Third Party Delivery Services & House Accounts

In the Accounts Receivable Process for Third Party Delivery services, transactions made hit GL Accounts based on the following: The Customer order is received and entered in the POS and then closed out to unique tender (i.e. Seamless). This imports into ...

Sep 28, 2021 14:45

AR Invoices Paid Through the POS

At times, AR Payments may be received through the POS as a Sales Account or as a Paid In on the 'Paid Out' tab of the Daily Sales Summary. This Sales Account should be mapped to a GL Account called 'House Account Payment Clearing' and shoul...

Oct 26, 2021 11:53

GL Types

GL Types, or rather General Ledger Types, are predefined groups for GL Account Records. GL Types are used for the sorting, grouping, and subtotaling GL Accounts on Financial Reports (Balance Sheet and P&L). Because of this, the GL Type is a required fi...

Dec 21, 2022 15:12

Add a New GL Account

A new GL Account can be added one of three ways in R365:  Account Menu  Setup Assistant  Import Tool This article will walkthrough the simplest method of the three: the Account Menu. Refer to the Setup Assistant and Import Tool training articles ...

Oct 28, 2021 15:13

GL Account Record

  The GL Account Record is where account-specific information for each GL Account resides in the system. This article reviews the fields listed on each tab of this record. To create a new GL Account, please see the Add a New GL Account training. Cli...

Jul 29, 2024 15:18

GL Accounts: Parent Accounts & Child Accounts

GL Accounts can have a specified Parent Account, which would effectively make them a Child Account. Parent Accounts allow Users to group accounts under one main summary account for subtotal and visual grouping on Financial Reports. To assign a Parent ...

Oct 28, 2021 15:44

GL Accounts: 'Restricted Access' Settings

This article reviews the 'Restricted Access - Usage' and 'Restricted Access - Hide Transactions' settings for GL Account Records. Article Topics: Overview Restricted Access - Usage Restricted Access - Hide Transactions Restricted A...

Nov 17, 2023 08:45

GL Accounts: Disable Entry

This article is part of the documentation on the GL Account record. Click here for more information on GL Accounts. If a GL Account is going to be a true Summary Account, we can Disable Entry for the account. The values in the account going forward wil...

Oct 29, 2021 08:30

GL Accounts: Operational Reports Categories

This article is part of the documentation on the GL Account record. Click here for more information on GL Accounts. Operational Reports Category is a setting on the GL Account record for GL Accounts that have a GL Type that appears on the P&L ...

Jan 13, 2023 09:44

GL Accounts: Location Security

GL accounts can have additional, location-based, security set on the GL Account Record. Similar to how the Available to Managers feature limits accounts from being seen and selected, location security can be set to limit accounts for use on only select loc...

Mar 26, 2024 07:47

GL Accounts: Report Settings

On the Report Settings tab, Users can specify additional report settings for the GL Account, including the option to Show Running Total, and assign the Cash Flow Category to Balance Sheet Accounts.   Percent Of None - The default select...

Aug 19, 2021 07:34

GL Accounts: Budget Defaults

The GL Account can have a default budgeted dollar amount set on the GL Account record. This value would then be pre-populated in the 'Set All to Same' field on the Account Detail screen when the Budget is created. By default, 'Budget As...

Oct 29, 2021 09:59

Bank Record

Bank records exist to allow you to perform ACH and Positive Pay exports from the Check Run Screen. Before Direct Bank Connections were introduced, the Bank record was also used to allow Users of specific Banks to import their Bank Activity directly to th...

Jun 24, 2024 07:13

Bank Deposit

The Bank Deposit form is used to record the depositing of funds, from any source, to a Bank Account.  The Bank Deposit form pulls any Undeposited Transactions from the GL Account assigned to the 'Undeposited Funds' field in System Preferences:...

Aug 30, 2024 14:44

Bank Expense

The Bank Withdrawal or Bank Expense form is used to create Payments to non-Vendors and record withdrawals directly from your Bank Account. No AP Invoice, AP Credit Memo, or Vendor record will be associated with the Bank Expense. GL Accounts can be sel...

Jan 20, 2022 14:24

Bank Transfer

The Bank Transfer form is used to record the transfer of funds between an organization’s Bank Accounts. Restaurant365 does not initiate the transfer of funds with the bank itself. Transfers must be performed outside the system and then recorded in Res...

Jan 06, 2022 11:48

Bank Activity Overview

Bank Activity simplifies matching bank statements to transactions in R365. With Bank Activity, users can easily create new deposits, withdrawals, and AP payments based on data provided by the bank. The Bank Activity feature speeds up the bank reco...

Mar 12, 2024 14:16

Bank Activity Page

Bank Activity simplifies matching bank statements to transactions in R365. With Bank Activity, users can create new deposits, withdrawals, and AP payments based on data provided by the bank. The Bank Activity feature also speeds up the bank reconcilia...

May 06, 2024 09:24

Bank Activity: Create AP Payment from Bank Activity

If Bank Activity pulls in a withdrawal that does not match any existing payment in R365, an AP Payment can be created using the information gathered from the bank. Only users with the following permission(s) can create an AP Payment from Bank Activity:...

Mar 28, 2024 07:23

Bank Activity: Update and Match Transactions

Matching transactions in Bank Activity makes the Bank Reconciliation process easier. Once your Bank Accounts are set up, then Bank Activity can be pulled and matched. This process consists of the following steps:  Navigate to Bank Activity  Update Ban...

Aug 01, 2024 14:03

Bank Activity: Manual Import and Export

Manually importing and exporting bank files is one of three ways to update Bank Activity. Click here to learn more about Bank Activity Update Options. Download Activity from Your Bank Log into your bank website and choose to download your bank tra...

Jun 18, 2024 10:22

Direct Bank Connections: Retrieve Bank Activity

This article is part of the Direct Bank Connections training.  Click here for more information on Direct Bank Connections Direct Bank Connections work in conjunction with the Bank Activity Screen. Think of the Direct Bank Connections as a replacem...

Jan 06, 2022 11:52

Bank Account Record

Bank Accounts are essential in Restaurant365.  Each Bank Account record represents a Bank Account that is part of your organization and is used in the finances and operations of your Restaurant Organization. Bank Accounts exist as GL Accounts in R...

Jul 17, 2024 08:14

Adding a New Bank Account or Checkbook

Bank Accounts or Checkbooks exist as GL Accounts in R365.  They can be added using one of the following methods:  Account menu  Setup Assistant  Import Tool This document will demonstrate the simplest method of the three, the Account menu. Refer t...

Jan 07, 2022 11:29

Positive Pay Overview & Reports

The Positive Pay feature (sometimes referred to as Safe Pay) allows users to export a list of checks from R365 in a format to be uploaded to a bank. The purpose of the upload is to alert the bank of these checks so they can be cashed. This is a service off...

Aug 15, 2024 07:13

Check Printing Setup - UNITED STATES Check Format

Restaurant365 allows users to print their own checks without relying upon pre-printed check stock. This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key.  B...

May 29, 2024 10:15

Check Printing Setup - CANADA Check Format

Restaurant365 allows users to print their own checks without relying upon pre-printed check stock. This gives users greater flexibility and added security as they will not have to keep pre-printed check stock on premises, or under lock and key.   Blank...

May 29, 2024 10:34

Check Signatures

The system allows the following options around how your company can handle signatures on checks. Click here for more information on how to create a Check Signature. This article reviews the following topics: Check Signature Options Second Signature ...

Dec 21, 2022 16:06

Creating a Check Signature

Restaurant365 gives Users the option to upload a signature to be included on checks for transactions involving Bank Accounts. If the signature and the file containing the signature are not formatted correctly, the signature function may not work properly. ...

Dec 21, 2022 16:03

Direct Bank Connections Overview

Direct Bank Connections is one of three ways that Bank Activity can be updated. Click here to learn more about Bank Activity Update Options. Direct Bank Connections allow you to connect your financial institutions directly to the Bank Activity fea...

Dec 21, 2022 16:26

Direct Bank Connections: Connecting Bank Accounts

This article is part of the Direct Bank Connections training. Click here for more information on Direct Bank Connections.   When using R365 Direct Bank Connections with Bank Accounts utilizing Multi-factor Authentication (MFA), it might be necessary t...

Nov 20, 2023 13:26

Direct Bank Connections: Bank Accounts with Multi-Factor Authentication

This article is part of the Direct Bank Connections training. Click here for more information on Direct Bank Connections. R365 Direct Bank Connections can be used in conjunction with Bank Accounts that have Multi-factor Authentication (MFA). MFA A...

Jan 07, 2022 13:55

Budgeting Overview & Security

Advanced Budgeting in Restaurant365 allows Users to build and customize budgets to meet the needs of their organization. Budgets can be created for both Balance Sheet and Profit & Loss Statement Accounts. Budgets can be created from prior year act...

Jun 20, 2024 08:15

Budgeting: Budget Parameters Screen

This article describes the Budget Parameters screen in the Advanced Budgeting feature in Restaurant365. Click here for more information on Budgeting. Budgets can be created and saved with the following parameters: Current and future years Single Loc...

Jan 07, 2022 14:47

Advanced Budgeting Page

This article describes controls and columns on the Advanced Budgeting page of R365’s Budgets feature. The Advanced Budgeting page is used to view and edit budgets. Users with the required permissions enabled can perform a variety of budget-related tasks fr...

Jul 03, 2024 10:16

Budgeting: Creating a New Budget

Creating a Budget or copying a prior year's budget is simple using the Advanced Budgeting feature in R365. To learn more about budgeting, view the Budgeting Overview training article. Important Note: The budget will only display on the Profit and L...

Jan 07, 2022 15:12

Budgeting: Account Details Page

This article describes the Budget Accounts Detail Page in the Advanced Budgeting feature in R365. Click here for more information on Budgeting. Details about the budget, including the selected GL Account amounts and/or percentages, can be viewed throug...

Jun 20, 2024 08:13

Budgeting: Completing and Updating Budgets

This article describes the steps necessary to complete a new budget or update an existing budget using the Advanced Budgeting feature in Restaurant365. Click here for more information on Budgeting. Article Topics Completing / Updating Budgets Manual...

Nov 21, 2023 06:51

Budgeting: Troubleshooting Import Issues

If you are experiencing issues while importing a Budget into R365, it often is due to incorrect file formatting, issues with the Fiscal and/or Operational Year Setup, or errors while adjusting a budget. Navigate to each section as it pertains to an issue y...

Oct 05, 2023 11:57

Fixed Assets Overview & Security

The Fixed Assets section of the Accounting module allows users to track fixed assets in R365. Fixed assets can be any physical item that resides at a location long-term. The Assets page is used to track these items.  For example, a location purcha...

Feb 23, 2024 10:17

Fixed Assets: Asset Classes

This article is part of the Fixed Assets Module training. Click here for more information on the Fixed Assets Module.   Asset Classes serve as templates that are used in the creation of Assets. Additionally, Assets can be sorted or organized by Asse...

Jan 10, 2022 12:25

Fixed Assets: Asset Categories

This article is part of the Fixed Assets Module training.  Click here for more information on the Fixed Assets Module   Asset Categories allow you to create an additional reporting level for your Assets. Categories are User-defined and allow you to...

Jan 10, 2022 12:29

Fixed Assets: Depreciation Method Definitions

This article is part of the Fixed Assets Module training. Click here for more information on the Fixed Assets module. Specifically, Depreciation Methods are set on the Asset Class, as well as on the Asset record.     Through the Asset Class or Asset reco...

Jan 10, 2022 15:13

Fixed Assets: Convention Definitions

This article is part of the Fixed Assets Module training. Click here for more information on the Fixed Assets module. Specifically, Conventions are set on the Asset Class as well as on the Asset record.   The Averaging Convention is selected on ea...

Jan 10, 2022 15:17

Fixed Assets: CIP & Active Credit Offset Accounts

This article is part of the Fixed Assets Module training. Click here for more information on the Fixed Assets module and click here for more information on Asset actions, where CIP & Active Offset Accounts are selected.     When the Status of an A...

Jan 10, 2022 15:18

Asset Record

This article is part of the Fixed Assets Module training. Click here for more information on the Fixed Assets module.   The Fixed Assets section of the Accounting module allows users to track fixed assets in R365. Fixed assets can be any physical it...

Jun 05, 2024 10:57

Fixed Assets: Asset Record - Asset Status

This article is part of the Fixed Assets module training. Click here for more information on the Fixed Assets module and here for more information on the Asset record, where the status is set. Asset Status Indicator  The Asset Status Indicator pro...

Jan 10, 2022 15:45

Fixed Assets: Asset Record - Asset Actions

This article is part of the Fixed Assets Module training. Click here for more information on the Fixed Assets module and here for more information on the Asset record where the actions can be performed.   The Asset 'Actions' menu appears after an...

Aug 17, 2022 13:13

Fixed Assets: Related Expenses

This article is part of the Fixed Assets module training. Click here for more information on the Fixed Assets module.   The Fixed Asset module allows Users to relate expenses, such as AP Invoices and Journal Entries, to Assets. This can be performed on t...

Jan 11, 2022 13:59

Workflows Overview & Security

The Workflows feature in R365 allows your organization to establish a chain of approvals for specific transaction types. Workflows can be configured for AP invoices, journal entries, and payment runs. If Workforce is enabled, Workflows can also be con...

Mar 28, 2024 07:34

Workflows Example Flowchart

This article is part of Workflows training. Click here for more information on Workflows. Example Workflow Rule-Set Example AP Invoice Process Flowchart (click to expand) Note: An additional process is available where any high...

Mar 22, 2024 14:24

Workflows Setup

Workflow Setup is the administration and configuration page for Workflows. This page is restricted to users with the following permission: Administration → Workflows → Edit Workflows Setup On this page, specific workflows can be set for each loc...

May 01, 2024 13:14

My Workflows

This article is part of Workflows training. Click here for more information on Workflows. My Workflows is the central hub for all of your pending, and future, workflow approvals. The contents of this page will be unique to each user that is part o...

Jul 30, 2024 07:31

Approvals in Workflows

This article is part of Workflows training. Click here for more information on Workflows. AP invoices and journal entries that meet certain criteria must be approved by an approval hierarchy when workflows are enabled. This article demonstrates ho...

Jul 30, 2024 06:36

Workflow Approval Groups

This is a part of the Workflows feature. Click here to learn more about Workflows. Workflow Approval Groups can be created so that multiple Users instead of just one User can be assigned to a set approval level in My Workflows. When a Workflow Group is...

Apr 07, 2022 08:32

Journal Entries Overview

Journal Entries can be manually entered, system generated, or imported in to Restaurant365. Security The Permissions listed here are associated with Journal Entries. These Permissions can be added to Custom User Roles or single Users. Learn m...

May 31, 2024 08:13

New Journal Entry

This article will walk you through the steps to create a new Journal Entry. Please note, if you are entering a large Journal Entry, you may want to use the Journal Entry Import function. This functionality will you allow to import a pre-defined templa...

Nov 29, 2021 12:41

Reversal Journal Entry

Reversing Journal Entries allow a User to create a second duplicate transaction where the debits and credits are reversed to help with month-end accrual transactions.  It is important to note that Journal Entries will not be automatically approved when...

Jan 10, 2022 10:44

Importing Journal Entries

Journal Entries can be entered into Restaurant365 various ways. This article will discuss how Journal Entries can be imported through the use of .CSV templates. It is important to note that negative values cannot be entered in the Journal Entry Template. T...

Apr 24, 2023 09:55

Journal Entry Import Templates

Journal Entries can be imported in to Restaurant365 using CSV templates. Click here for the Journal Entries Overview page. Two types of Journal Entries can be imported in to Restaurant365:  Journal Entry  Payroll Journal Entry Each type can be impor...

May 21, 2024 09:51

Payroll Liability

The 'Accrued Payroll Account' selector on the Location record will be used to record payroll liability in R365. As each DSS is polled, the Location's set GL Account will keep track of your daily labor costs and post a daily labor accrual t...

Jan 10, 2022 10:58

Creating a Memorized Journal Entry

Recurring Transactions are set up using memorized transactions. The Memorized Transaction functionality allows the user to save a template that can be used over and over again (automatically or manually) without having to re-key all the details. For your m...

May 21, 2024 09:50

Payroll Journal Entry

Payroll journal entries record journal entries that are imported from your organization's third-party payroll provider and are used to reconcile labor accrual entries imported from the POS for each day of the pay period.  There are three unique fie...

Jul 19, 2024 09:50

Transaction Spreading

Transaction spreading in Restaurant365 allows users to spread transactions across multiple periods. Transaction spreading can be utilized for AP invoices, AP credit memos, and journal entries in Restaurant365. To create a transaction spread, the transactio...

Jul 29, 2024 13:57

Journal Entry Type

Journal Entries that are manually-entered or imported into R365 will have a Journal Entry Type associated with them. Selecting a Journal Entry Type will then help Users easily identify Journal Entries from the Journal Entries, All Transactions, and Transac...

Jan 10, 2022 11:00