The Shift Availability report provides shift information for the purposes of determining how and when scheduled shifts were assigned to employees. This report can be used to review shifts that were offered for pickup, how long shift were available before being picked up, and to determine if shifts were assigned to employees from other locations.
Article Topics
Navigation
- In the Reports section of the left navigation pane, select My Reports.
The My Reports screen appears. - At the top of the My Reports screen, select Labor.
The screen generates a list of reports in alphabetical order. - Locate the Shift Availability Report.
- Select Customize to adjust the report parameters and run the report.
Report Parameters
| Field | Description | |
| 1 | Filter By | Location reporting category by which to filter the report. Options in the Filter By menu are configurable and specific to your organization. For more information, see System Preferences: Location Reporting Categories and Location Record: Reporting Categories. |
| 2 | Filter | Allows users to apply one or more filter options from the location reporting category that they selected in the Filter By menu. The selected filters determine which locations appear in the generated report. For example, if Filter By is set to Region, the Filter menu might include options such as North, South, East, and West. A user can select West to display all locations belonging to this reporting category. Options that appear in the Filter menu are configurable and specific to your organization. For more information, see System Preferences: Location Reporting Categories and Location Record: Reporting Categories. |
| 3 | Start | First date to include in the report. The Start and End fields create a date range for which to include data in the generated report. |
| 4 | End | Last date to include in the report. The Start and End fields create a date range for which to include data in the generated report. |
| 5 | Identify Minors | If set to Yes, the word 'Minor' appears next to all employees who are under a certain age. |
| 6 | View options | Provides the user with options to select, save, edit, or delete a report view. For more information about these controls, see My Reports: Using My Reports. |
| 7 | Run | Generates the report. The green arrow button opens a drop-down from which users can Export, Email, or Print the report.  |
Report Columns
*Select the arrow icon in the column header to change the sort order.
| Column | Description |
| Shift Start Date | Date when the shift started. |
| Shift Start Time | Time when the shift started. |
| Shift End Date | Date when the shift ended. |
| Shift End Time | Time when the shift ended. |
| Shift Location | Location where the shift was worked. |
| Job Title | Name of the job worked. |
| Shift Created | Date/timestamp for when the shift was created in the system. |
| Last Published | Date/timestamp for when the shift was most recently published. |
| Last Unpublished | Date/timestamp for when the shift was most recently unpublished. |
| Shift Assigned To | Employee assigned to work the shift. |
| Non Primary | An entry in this column indicates that the location where the shift was worked is not the employee's primary location. |
| Assigned By / Approved By | User who scheduled the shift or approved the shift assignment. |
| Shift Assigned Date/Time | Date/timestamp for when the shift was assigned to the employee. |
| Fill Method | Method used to assign the shift. Possible entries include:
|
| Shift Avail Time | Amount of time between when the shift was posted and when the employee was assigned to the shift or when the shift was unpublished. Negative times indicate that the shift was assigned before the shift was last posted. |
Email, Export, or Print the Report
This report can be emailed, exported, or printed in custom formatting directly from the reporting window. Click here to learn how to send, export, or print this report.