This article reviews the payroll process for salaried employees within Workforce. 


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Salary Jobs


Within Workforce, any employee who has a job with the pay type of 'Salary' will have wages associated with that job automatically included in pay runs. 


'Salary' jobs are added on the 'Employment' tab of Employee Records. Each Employee Record can only have one active job with the pay type of 'Salary' per location. The 'Effective Start Date' and 'Effective End Date' fields are used to manage which salary job is active. Learn more about Salary Effective Start and End Dates here.




The amount added per pay run is equal to the job's 'Annual Salary' divided by the number of pay cycles in the year. The pay cycle configuration can be viewed on the Workforce Settings page.




  • Note: If the Employee Record has additional 'Hourly' jobs, the wages for these jobs will be added to pay runs when hourly earnings are imported.


Salary Job Permissions


The following permissions are associated with salary jobs:


Labor →  Employees →  Employment → 

  • Salary Job Info
    • View Salary Job Info
    • Edit Salary Job Info
  • Salary Pay Rates
    • View Salary Pay Rates
    • Edit Salary Pay Rates


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Excluding Salaried Employees from the Smart Ops Earnings Export


If a salaried employee must punch into the POS in order to access POS functions but their punches are not used for payroll purposes, they should be excluded from the Smart Ops Earnings Export. This will prevent earnings associated with their POS punches from being imported, which would result in overpayment. 


The 'Exclude from Payroll Export' setting is found on the Employment tab of Employee Records.


 Graphical user interface, application Description automatically generated


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Hire Dates and Termination Dates


When a salaried employee's payment information is added to pay runs, that employee's hire date and separation date are used to determine if they should be paid for all days in the pay cycle. Salaried employees will be paid a 'daily rate' for the days within the pay cycle that are after their hire date and before their separation date. 


The hire date is found in the 'Employment Info' section on the 'Employment' tab of Employee Records.


The separation date is found in the 'Employment History' section on the 'Employment' tab of Employee Records.


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Expected Weekly Hours, Calculated Hourly Pay Rate, and PTO


For employees with salary jobs, their 'expected weekly hours' amount is used to calculate an hourly pay rate, which is used for reporting and PTO purposes. The hourly pay rate is calculated as:

  • Annual Salary / 52 Weeks in the Year / Expected Weekly Hours


When an employee with a salary job uses their PTO, their earning details will show total hours equal to the expected weekly hours, with earnings split between salary earnings and PTO earnings. The following earning types are considered PTO earnings:

  • Vacation
  • Sick
  • Holiday
  • Bereavement
  • Unpaid
  • PTO


Example:

A salaried employee with 45 expected weekly hours uses 16 vacation hours.

Earnings for the pay period will reflect 29 hours of salary earnings and 16 hours of vacation earnings.

Expected Weekly Hours: 45
- Vacation Hours: 16
--------------------------
= Salary Hours: 29


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