APS Payroll Overview

APS Payroll enables your Restaurant Organization to manage and create payroll directly through Restaurant365! The Labor data pulled in from your POS and used to create Payroll Batches in APS Payroll. These Payroll Batches can then be printed or sent electr...

Jul 19, 2022 09:07

APS Payroll: Single Sign On

APS Payroll is a standalone feature, so when it is added to your current R365 plan, your Organization will receive an additional link specifically for APS Payroll. While having a separate link is advantageous to provide to your Human Resources team, it may...

Jan 11, 2023 12:52

Updating a User Record and Password

A User record can be updated easily in APS Payroll by simply double-clicking the desired User record and editing the User's title, phone number, or permissions.  From this User record, the User can also have their password updated by clicking the &...

Jul 19, 2022 09:11

User Setup for Payroll

User records must be created only for those who work in Human Resources or Payroll, as they have the responsibility to safely and securely enter and manage Employee information in APS Payroll. From the Admin Console, Employees can gain access to eSELFSERVE...

Jul 19, 2022 09:10

Print and Void Prepay Checks

A Prepay Check can be both printed and voided through the unposted Items screen. This screen can be opened by clicking 'Unposted Items' in the 'Recent Payroll Activity' tile of the Payroll console. When the 'Unposted Items...

Jan 14, 2022 13:41

Admin Console

The Admin Console is where system settings are stored and can be updated to reflect current management, benefits, and even Employee eSELFSERVE settings. A brief explanation of each setting is seen below along with the recommendation to view additional reso...

Jul 19, 2022 09:12

Employee eSELFSERVE

Employees can be invited to eSELFSERVE through the 'Employee Self Service' window accessed from the Admin Console. Once invited, an email will be sent to the Employee's listed email address that includes a link to eSELFSERVE and his/her User in...

Jul 19, 2022 09:12

Manager eSELFSERVE

After a Manager is set through the 'Manager Self Service' option under 'eSELFSERVE.com Settings' in the Admin Console, he/she will receive an email with a link to eSELFSERVE. This Manager can then log in using the listed link and their prev...

Jan 14, 2022 13:43

APS Payroll: GL Account Mapping

The General Ledger in APS Payroll must match the General Ledger uploaded into your Restaurant365 instance. In doing so, it will include the correct account when importing Payroll Journal Entries into your Restaurant365 instance. Navigation To...

Jul 19, 2022 09:13

APS Payroll: Departments and Department Groups

Departments are the Job Titles assigned to Employees, which can be structured into Department Groups if desired for Reporting purposes. Both Departments and Department Groups can be easily created and maintained to reflect the structure of Departments with...

Jul 19, 2022 09:13

Employee Console

The Employee Console displays a quick view into Employee Statistics, including errors on payroll, number of active Employees, and any updated Employee information. Alerts for Manager Approval of new hires or Employee record updates will be listed in y...

Jul 19, 2022 09:22

APS Payroll: Add Employee

Creating Employee records allow for confidential information to be filed individually. These records can be accessed through the Employee List as well as the listed navigation below. Learn more about the Employee Console here. Navigation Crea...

Jul 19, 2022 09:22

Employee List

The Employee List displays all saved Employee records in the system. From this list, the desired Employee record can be opened so that necessary updates can be made. Learn more about the Employee Console here. Navigation To navigate to the Em...

Nov 23, 2021 08:07

APS Payroll: Employee Records

Employee records live in the Employee List where they can be edited and updated after creation. Any update to an Employee's address, federal or state information, and even their employment status should be entered into that Employee's record in APS...

Jul 19, 2022 09:23

APS Payroll: Notifications

Employees can have a notification sent to them from the Employee List, their Employee record, or the Notifications page through the Notify button. These messages can be sent via the Employee's listed email address or phone number. The Notifications pa...

Jul 20, 2022 17:04

Payroll Console

The Payroll Console includes important payroll functions, such as the creation and approval of Payroll Batches and Prepay Checks and remotely print checks. All payroll navigation can occur from this screen. This screen lists two defaulted tiles: '...

Nov 23, 2021 08:05

Create Payroll Batch

Payroll Batches can be created and saved before submission, allowing for a User to return and edit at a later time. Before a Payroll Batch can be submitted, missed time punches need to be corrected, time cards need to be approved, and all time off requests...

Jul 19, 2022 09:24

Create Prepay Check

A Prepay Check allows Employees to be paid outside of a regular payroll run, which can occur due to an Employee's termination or receiving a bonus. Click here for more information about the Payroll Console. It is important to note that ACH payments...

Nov 23, 2021 08:05

APS Payroll: Remote Check Printing

Remote Check Printing enables Users to select the desired Payroll Batch and print individual checks. It is important to note that this option is only available for Users who have elected to print their checks remotely. View the "Remote Check Printing&...

Jun 06, 2024 12:13

Human Resources Console

The Human Resources (HR) Console includes the management of Employee benefits, documents, compensation, performance, and more through easy navigation of the 'HR Options' tile, the 'HR' menu in the top ribbon, or through listed alerts. ...

Jul 19, 2022 09:25

ACA Alerts

ACA Alerts is a part of the HR Console. Click here for more information on the HR Console. The ACA Alerts dashboard lists all topics related to the Affordable Care Act (ACA) and your company, if it is considered an Applicable Large Employer. This dashb...

Nov 23, 2021 08:04

Asset Management

Asset Management is a part of the HR Console. Click here for more information on the HR Console. Asset Management provides the ability to document and track the Employees who have company property assigned to them, such as a cell phone or computer. ...

Nov 23, 2021 08:01

Benefits Administration

Benefits Administration is a part of the HR Console. Click here for more information on the HR Console. The Benefits Administration provides all necessary benefits and coverage information in three distinct views. The Dashboard is the defaulted view, b...

Jul 19, 2022 09:25

Manage Individual Enrollments

The Manage Individual Enrollment window is a part of the HR Console. Click here for more information on the HR Console. Employee benefits can be easily viewed and updated through the Manage Individual Enrollments window, where a listing of Employee rec...

Nov 23, 2021 08:01

Document Management

Document Management is a part of the HR Console. Click here for more information on the HR Console. The Document Management window is where all company documents are managed and stored. While multiple file types can be uploaded, only PDF documents can ...

Nov 23, 2021 08:01

Company Newsfeed

Company Newsfeed is a part of the HR Console. Click here for more information on the HR Console. The Company Newsfeed Dashboard displays a record of all announcements, reminders, and postings made to Employees. Posts can be created from this screen as ...

Nov 23, 2021 08:00

eSignatures

eSignatures is a part of the HR Console. Click here for more information on the HR Console. The eSignatures screen lists all documents that require a signature by the Employee. The listing displays the Employee name, Department, Hire Date, the Docume...

Nov 23, 2021 08:00

Event Tracking

Event Tracking is a part of the HR Console. Click here for more information on the HR Console. Event Tracking allows events during an Employee's career, such as a promotion, disciplinary action, and paid leave, to be added and managed in APS Payrol...

Aug 10, 2022 15:56

OSHA Tracking

OSHA Tracking is a part of the HR Console. Click here for more information on the HR Console. OSHA Tracking allows incidents to be recorded and tracked in compliance with OSHA. When the OSHA Tracking window is opened, a listing of all incidents wi...

Nov 23, 2021 07:57

Reporting Console

The Reporting console includes necessary data exports and reports that can help a restaurant analyze Employee information and payroll data. Users can even create their own reports through the Report Builder if additional reports are desired. Addi...

Jan 14, 2022 14:20

Report Manager

The Report Manager is a part of the Reporting Console. Click here for more information on the Reporting Console. The Report Manager houses all preconfigured reports, which are grouped by Console. Once a report is selected, the Report Parameters can be ...

Nov 23, 2021 07:57

Report Builder

The Report Builder is a part of the Reporting Console. Click here for more information on the Reporting Console. The Report Builder uses Report Templates based on Employee information to create the foundation of a customized report in APS Payroll. Once...

Aug 10, 2022 15:57

Analytics Dashboard

The Analytics Dashboard is a part of the Reporting Console. Click here for more information on the Reporting Console. The Analytics Dashboard can be custom-designed by each User and include an unlimited amount of Analytics Tiles, or data sources, ...

Nov 23, 2021 07:51

DocVault

DocVault is a part of the Reporting Console. Click here for more information on the Reporting Console. The DocVault lists all copies of generated payroll reports in the 'Payroll Documents' section and quarterly and annual filings in the '...

Nov 23, 2021 07:50

Data Exports

Data Exports is a part of the Reporting console. Click here for more information on the Reporting console. The Data Exports set up in APS Payroll include Fidelity 401k and R365 GL. The Fidelity 401k export downloads a CSV file of all 401K contributions...

Jul 19, 2022 09:53

W-2 / 1099 / 1095 Forms

W-2 / 1099 / 1095 Forms are a part of the Reporting console. Click here for more information on the Reporting console. W-2 / 1099 / 1095 Forms can be easily created, viewed, and downloaded as a PDF for one or all Employees through this page. Only Pay...

Jan 14, 2022 14:19

APS Payroll: Custom Fields

Custom Fields can be created in APS Payroll to house additional Employee information beyond the current standard fields. When a Custom Field is created by an Admin User, that field will be housed on the Employee record and can be included on any User-built...

Jul 19, 2022 09:54

APS Payroll: Report Subscriptions

Set up Report Subscriptions for Payroll Reports to ensure that the right reports are being sent automatically to certain Users. This cuts out the manual process of running a report alongside Payroll Batches or other key busy times each month. Set Repo...

Jul 19, 2022 09:54