General Ledger

GL Types
GL Types, or rather General Ledger Types, are predefined groups for GL Account Records.  GL Types are used for the sorting, grouping and subtotal of GL Accounts on Financial Reports (Balance Sheet and P&L).  GL Type is a required field on the...
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Add a New GL Account
A new GL Account can be added one of three ways in R365:  Account Menu  Setup Assistant  Import Tool This document will demonstrate the simplest method of the three: the Account Menu. Refer to the Setup Assistant and Import Tool trainin...
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GL Account Record
  The GL Account Record is where the Account specific information for each of the GL Accounts resides in the system.  Once you have opened a GL Account Record, the General Tab of the record will be displayed.  In addition to the information fo...
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GL Accounts: Parent Accounts & Child Accounts
GL Accounts can have a specified Parent Account (effectively making them a Child Account). Parent Accounts allow Users to group Sub-Accounts under one main Summary Account for subtotal and visual grouping on Financial Reports. To assign a Pa...
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GL Accounts: Available To Managers
This article is part of the documentation on the GL Account Record.  Click here for more information on GL Accounts If non-Accounting Users (Users with the security role of Restaurant Manager) need access to a GL Account, that Account must be...
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GL Accounts: Disable Entry
This article is part of the documentation on the GL Account Record.  Click here for more information on GL Accounts If a GL Account is going to be a true Summary Account, we can Disable Entry for the account.  The values in the account going ...
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GL Accounts: Operational Reports Categories
This article is part of the documentation on the GL Account Record.  Click here for more information on GL Accounts. Operational Reports Category is a setting on the GL Account Record for GL Accounts that have a GL Type that appears on t...
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GL Accounts: Location Security
GL Accounts can have additional, Location-based, security set on the GL Account record.  Similar to how the 'Available to Managers' feature limits accounts from being seen and selected, GL Account Location Security can be set to limit a...
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GL Accounts: Report Settings
On the Report Settings tab, Users can specify additional report settings for the GL Account, including the option to Show Running Total, and assign the Cash Flow Category to Balance Sheet Accounts.   Percent Of None - The default selec...
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GL Accounts: Budget Defaults
Budget Defaults The GL Account can have a default budgeted dollar Amount set on the GL Account record.  This value would then be pre-populated in the 'Set All to Same..' field on the Account Detail screen when the Budget is cr...
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